MISSISSAUGAS OF SCUGOG ISLAND FIRST NATION
OPEN COMPETITION
EXTERNAL – General Public
JOB ANNOUNCEMENT
Community Consultation Specialist
2 Year Contract – May Lead to Permanent Employment
POSITION: Community Consultation Specialist
POSTING DATE: October 19/2012
ANTICIPATED START DATE: As Soon as Possible
REPORTS TO: Administrator
HOURS OF WORK: Monday – Thursday, 8:30 a.m. to 4:30 p.m. Friday-8:30 a.m. to 1:00 p.m. Some flexibility to work evenings and weekends to meet MSIFN Member availability and meeting requirements
PAY RATE: $29.16/hr.
JOB PURPOSE / SUMMARY
The Community Consultation Specialist (“CCS”) will complete a Consultation Protocol that will guide requests for consultation with MSIFN towards the development and implementation of a comprehensive Consultation Policy for the Mississaugas of Scugog Island First Nation (“MSIFN”). The MSIFN Consultation Protocol and Consultation Policy will each be community directed, and shall outline the framework, and procedures & activities that are required for internal and external consultations with the MSIFN on issues pertaining to the development of lands and resources. The Protocol will outline a guiding set of rules for communications with MSIFN and describe the steps to be followed when communicating with MSIFN on requests pursuant to the legal Duty to Consult. The Consultation Policy will further codify the strategic direction of internal and external community consultations for the MSIFN organization, and shall be used as a guide to decision making for the MSIFN Council and community with respect to Lands and Resource Development. Once a Consultation Policy is complete, formalized consultations between MSIFN and outside governments and developers will be guided by the MSIFN Consultation Policy, which may lead to measures of accommodation for the possible infringement of Aboriginal or Treaty rights.
DUTIES:
Capacity Building: Research, Self- Study, and Community Information Exchange
• Research and review the evolution of the legal Duty of Consultation for Aboriginal peoples, and attend a professional development/technical training course or conference on the Duty of Consultation and Accommodation and policy drafting.
• Research and review obligations for public consultations under the Planning Act for Ontario.
• Complete a critical review of the Scugog Official Plan and Durham Growth Plan to understand any limitations on how MSIFN plans to proceed with consultation.
• Research and review the Lands Management Act and related legislation, and other local area First Nation consultation procedures that may exist in accordance with traditional and local laws concerning land and resource development.
• In conjunction with the Lands Officer, your Manager, the portfolio Councilor, and the Williams Treaty Process Coordinator, organize and execute introductory community information meeting(s) on the Duty of Consultation and Accommodation, and how it affects the interests of the MSIFN.
• In conjunction with the MSIFN Lands Officer and consultant(s), organize and administer Manager and Council-approved community questionnaires to address questions on the Duty of Consultation and take feedback from the MSIFN membership on the priorities of MSIFN when engaged in questions regarding land and resource development.
Protocol & Policy Development
• Upon hosting introductory community information sessions, develop and implement a member-directed Consultation Protocol for MSIFN internal community consultations as it relates to lands and resource issues. This Protocol shall broadly address the ‘rules of engagement’ between MSIFN and other First Nations, local governments, and developers, concerning the development of lands and resources that are local to MSIFN.
• Determine when, where, and how community outreach is to be held, and what the focus of each activity/event is in relation to furthering the Consultation Capacity objectives and identified long-term community goals.
• Host quarterly review meetings with the MSIFN Membership relating to the development of the Consultation Policy on any material issues regarding the proposed or continued development of lands and resources within MSIFN traditional territory, focusing on those lands and projects that are in close geographic proximity to MSIFN.
• Develop and/or implement a Multi-Year Plan for improving MSIFN consultation capacity relating to lands and resource issues pursuant to the strategy contained within the Ministry of Aboriginal Affairs Core Consultation funding application.
• Complete an internal review of other Scugog First Nation Law and Policy to ensure internal organizational consistency with the MSIFN Consultation Protocol.
• Present your final draft Consultation Policy to your Manager and to Council for review and approval, and host a community meeting to seek Membership approval for same.
Internal Community Consultation
• Engage in internal community information exchange and report to MSIFN Members via Manager approved monthly newsletter inserts.
• Host quarterly review meetings with the MSIFN Membership relating to the development of the Consultation Protocol and Consultation Policy on any material issues regarding the proposed or continued development of lands and resources within MSIFN traditional territory, focusing on those lands and projects that are in close geographic proximity to MSIFN.
• Information-share and exchange with other departments internal to the First Nation respecting their measures of consultation within the MSIFN community, and examine whether those departmental measures for consultation are consistent with the proposed MSIFN Consultation Policy. • Work in conjunction with the MSIFN Lands Officer and MSIFN I.T. Specialist on building GIS capacity for MSIFN.
• Lead and work in conjunction with MSIFN Lands Officer and consultant(s) on completing a Traditional Land Use Study for MSIFN, to aid in the creation and finalization of a Community Consultation Policy and a Land Use Plan for MSIFN.
External Local Meetings – Information Exchange towards Formal Consultation
• Attendance as needed at consultation activities & information exchange meetings as specified in the Ministry of Aboriginal Affairs Core Consultation New Relationship Funding Agreements for 2009/2010 and for 2010/2014 as approved by your Manager.
• Attendance as needed at additional information exchange meetings as approved by your Manager.
Liaison with other Local area First Nations (i.e. Williams Treaty First Nations)
• Attendance at two or more collective meetings and ongoing liaising between Williams Treaty First Nation (WTFN) consultation workers and other South Eastern Ontario First Nations (i.e. Alderville, Beausoleil, Georgina Island, Rama, Curve Lake, Hiawatha, Scugog, New Credit and Moose Deer Point) on issues relating to the development of lands and resources local to our communities and within our traditional territories.
• On-going sharing of information between the WTFN consultation workers and the WTFN leadership representatives towards the possible group development of a WTFN Consultation Protocol.
Monthly, Annual and Final Reporting and other Finance duties:
• Provide monthly update reports to your Manager, outlining the progress made to date on meeting your job deliverables.
• Prepare, obtain Manager approval, and submit the Final Project Report and Final Expenditure Report for consultation on or before April 30th of each fiscal year.
• Through the aid and approval of finance, submit a copy of the audited financial statements for MSIFN on or before July 31 of each fiscal year.
• Abide by the terms of the funding and the budgets as set forth in the 2010/2014 MAA New Relationship Fund Agreement.
• Prepare the annual budget for Consultation.
Administrative and Supervisory Responsibilities
• With the aid of Human Resources and your Manager, prepare draft Job Descriptions and Work Plans for any new staff that may be hired for the consultation office.
• With the aid of Human Resources and your Manager, prepare drafts of any necessary Requests for Proposals or Consultant agreements for any new consultants that may be hired in connection with the consultation office and act as the Consultant’s liaison to Management and Council.
• Supervise, train, coach, and council the Community Consultation Administrative Assistant and any future Community Consultation Staff and ensure Human Resources Policy and Health and Safety compliance.
• Monitor, develop, and build capacity in the Community Consultation Administrative Assistant on matters relating to the Duty of Consultation and the consultation framework.
• Submit funding paperwork, reports and reconciliations as required by funding agreements.
MINIMUM QUALIFICATIONS:
• Bachelors Degree or Post-Secondary Diploma in a relevant field of study (e.g. Aboriginal governance, land use planning, law, community consultation, environmental management, policy analyst, etc.) and/or 3-5 years of relevant/related work experience
• Valid driver’s license and $1M liability insurance
• CPIC acceptable to position upon conditional offer
• Knowledge and understanding of Native culture, traditions, teachings, community dynamics
• Knowledge of legislation governing First Nations • Initiative and ability to work independently to meet deadlines
• Ability to analyze problems, recommend and implement solutions
• Good interpersonal skills to deal with First Nation residents
• Advanced skills in chairing and facilitating meetings and information sessions
• Knowledge of the Indian Act and related legislation (e.g. First Nations Lands Management) • Excellent verbal and written communication skills
• Advance computer skills (Microsoft Office, Outlook, Internet and E-Mail)
TO APPLY: Existing employees must complete an internal application form (mandatory - can be picked up at reception) and may also submit updated resume, including a cover letter, to the Human Resources Manager.
DEADLINE: Friday, November 2/2012 at 12:00 p.m. Those who miss the deadline may qualify to apply during the next stage if the position is not filled.
QUESTIONS: Monica Powless, Human Resources Administrative Assistant Phone: 905-985-3337 Ext. 242 Fax: 905-985-985-8828 monicap@scugogfirstnation.com
The MSIFN is committed to employment equity. All qualified candidates are encouraged to apply; however, Aboriginal applicants will be given priority. Qualified candidates who self-identify as “Aboriginal” as defined in the MSIFN Recruitment Policy, will be given preferential consideration for any position.